Information for bands

 

The following information has been sent to all band secretaries.

First, Second Third and Fourth Sections

In view of the large entry in this years Contest, the Regional Committee decided to enforce a split draw (Rule14d) in the First to Fourth Sections. Band representatives must be present at the draw time indicated in the letter sent to the band secretary.

Rules

The National Rules in their most recent version (January 2022) will be used for this event. These rules can be downloaded from the Kapitol web site http://www.nationalbrassbandchampionships.com/

Errata

In the event of errata being issued by the publisher or composer it will ONLY appear officially on the Kapitol and L&SC Regional websites.

Percussion

Large percussion will be provided by G I Percussion. Your band must not travel with large percussion. No beaters will be provided other than those stated. Please note the Timpani will be in a set position on stage. The percussion plan provided to your secretary must be filled in before the contest and handed in at the draw.

Draw

The order of play will be decided by a draw in the control room, which is the Alleynes Room on the first floor of the Arts & Leisure Centre. Please arrive 10 minutes before the stated draw time so that you receive all necessary information beforehand. Only one representative from each band will be allowed into the room.
Please bring your split draw notification email to the control room.

Stage set-up

A small percussion group will be allowed on stage to help arrange their equipment prior to the full band taking the stage. Please note that a set-up party will not be allowed on stage to arrange the seating for the main band.

Adjudicator’s remarks

Your Adjudicator’s remarks can be collected from the Control Room, ONLY on the production of a Delegates Card approximately 15 minutes after the prize-giving ceremony. The Delegates card will be issued on the day. Any adjudicator’s remarks not collected within 30 minutes of the results being announced will be posted to the band secretary in the week following the Contest.

Parking

Parking has been drastically reduced around the A&L Centre due to extensive construction works. For example, the “Danesgate” car park, the service road and coach drop-off points that you may have used in recent years has been completely demolished and is now a bus garage. We cannot emphasis enough how limited the parking is close to the centre and you should allow plenty of time to get to the venue. Please refer to the separate information sheet for alternative parking options.

Assembly Area

Band representatives will be informed of the assembly area arrangements at the draw. Please note we are unable to accommodate any band in the area before the draw for their section.

National Anthem

The bands drawn number one in the  Second and Fourth Sections will be required to play the National Anthem (Number 61 in the Red Hymn Book) at the start of the contest.

Presentation ceremony

One representative of each band will be required on stage for this ceremony and it would be appreciated if uniform, off-duty uniform or other smart clothing were worn. The Results Delegate card will be on your chair in draw order.

Results

The results will be announced in reverse order at the end of each section.

Rehearsals

Bands are advised to make their own arrangements in this respect.

Recordings

World of Sound Ltd. will record all performances again this year. Recordings will be available via Wobplay. The Committee cannot enter into correspondence or discussion as regards to the relative merits of any performance based on these recordings. We would remind you that the use of personal recording devices of any kind is prohibited. The Committee reserves the right to refuse entrance to any person carrying any such equipment.

Admission

30 Competitor’s Tickets per band will be available for collection from the foyer only on production of the form sent to band secretaries. They are valid for your section only and subject to seating being available. You will be required to sign for them and we are unable to replace any lost tickets. If a member wishes to support another section on the same day, they will need to purchase a day or weekend ticket as the “exchange ticket” from previous years will not be available. A Competitors Ticket or Day/Weekend Ticket MUST be produced at the registration table and any spare competitor’s tickets MUST be returned at the same time.

Registration

Brass Band Players registration cards must be used at this contest. Any player presenting a card that is not compliant for any reason will not be permitted to play, otherwise the Band may be disqualified. Please remember that any new players must be registered by Friday 11th March 2022, and any players transferring in must have an effective date of the contest date or before. It is the responsibility of the Band officials to ensure that all of its players are correctly registered and eligible to play at the contest.

Any spare competitor tickets must be returned at the registration table when your band attends to “sign on” prior to their performance. Failure to do so could result in the Band having to purchase the equivalent number of standard admission tickets by way of replacement.

Opening times

The main entrance to the building will be open to the public at 7:30 am on both days. Entry to the Contest Halls will be approximately 15 minutes before the start of the section.

Refreshments

There will be very limited refreshment facilities open at the Centre. The coffee shop will be open selling drinks and snacks (biscuits and crisps etc) but hot food will not be available. In order to spread the trade stands around, the mobile “bistro bar” will not be in operation, but the Theatre Bar will be open

COVID Policy

After careful consideration, the Regional Committee has decided to amend its COVID policy for the Area Contest to bring it more in line with the HM Government “Living with Covid” plan.
Consequently, bands will not be required to comply with the content of, or complete, the Code of Behaviour form (which was originally designed for the National Finals of 2021), but we do respectfully request that the recommended guidance contained within the “Living with Covid” plan are adhered to by all bands.
Should bands wish to implement aspects of their own risk assessments to suit their own needs, such as socially-distancing the seating on stage, then of course that will be permitted.
If the Stevenage A&L Centre should issue conditions of use recommendations such as the wearing of face masks in the auditoriums or public areas, then that will be communicated at the draw.

Child Protection/BOPA

The Regional Committee will apply for a group BOPA for the contest, but the attached document should be completed by the band secretary and emailed to the address shown by the 5th March at the latest.

Small Print

The Regional Committee accepts no responsibility for personal injury (fatal or otherwise) unless such injury is shown to be the result of negligence on the part of the Regional Committee. Band members must ensure that all safety precautions are observed.

The Regional Committee accepts no responsibility whatsoever for loss of or damage to personal property and all band members are required to take appropriate steps to safeguard their property.

The Regional Committee accepts no responsibility for costs to the Bands in respect of the cancellation of the Regional Contest on or before the Contest date.

We wish every band a happy and successful contest.