The following information has been sent to all band secretaries.

Second & Fourth Sections

In view of the large entry in this years Contest, the Regional Committee decided to enforce a split draw (Rule16d) in the Second and Fourth Sections. All bands were given a number as per programme, the draw numbers were placed in a bag and Association Representatives on the Committee, then drew from the bag a number to determine which draw the band representative should attend. No Changes can be considered and band representatives must be present at the draw time advised to their secretary.

Rules

The National Rules in their most recent form will be used. These rules can be downloaded from Kapitol web site

Errata 

In the event of errata being issued by the publisher or composer it will ONLY appear on the Kapitol website.

Percussion

The regional committee will provide large percussion. We request that your band do not travel with large percussion. No beaters will be provided. Please note the Timpani will be in a set position on stage (behind Eb basses & Trombones)..

Draw

The order of play will be decided by a draw in the ControlRoom (which will be in the Alleynes Room on the first floor). Draw times are as stated above, only ONE representative per band will be allowed at the draw.

Stage set-up

After registration, a small percussion party will be allowed on stage to set their equipment, prior to the full band taking the stage. Please note that NO set-up party will be allowed on stage to arrange the seating for the main band.

Adjudicator’s remarks

Your Adjudicator’s remarks can be collected from the Control Room, ONLY on the production of a Delegates Card approximately 15 minutes after the prize-giving ceremony. The Delegates card will be issued on the day. Any adjudicator’s remarks not collected within 30 minutes of the results being announced will be posted to the band secretary in the week following the Contest.

Coach arrival and parking

We are advised that Lytton Way is a clearway and the police will issue fines to any coach parked in that area. Coaches may drop off players and instruments at the rear of The Leisure Centre; access can be gained via Danesgate. Arrangements have been made for Coaches to park at Fairlands Park, off Six Hills Way. STRICTLY NO CARS OR COACHES are permitted to enter the Arts & Leisure private car park; any vehicle found illegally parked without an official pass will be clamped. Private cars should use adjacent public car parks

Dressing Rooms

Band representatives will be informed of the availability of dressing rooms at the draw. Please note we are unable to accommodate any band before the draw of their section

National Anthem

The bands drawn number one in the  Fourth, Third, Second and First Sections will be required to play the National Anthem (Number 61 in the Red Hymn Book).

Results

The results will be announced Special Awards, 6.5.4.3.2.1 and prizes will be presented at the end of each section

Prize-giving ceremony

One representative of each band will be required on stage for this ceremony and it would be appreciated if uniform, off-duty uniform or other smart clothing were worn.

Rehearsals

There are no facilities at The Arts & Leisure Centre and bands are advised to make their own arrangements in this respect.

Recordings

We are pleased to announce that Doyen Recordings Ltd., have agreed to record all performances again this year. As in previous years, the Committee cannot enter into correspondence or discussion as regards to the relative merits of any performance based on these recordings. Necessary recording rights are being obtained on this basis; I would remind you that copyright laws prevent the use of personal tape recorders. The Committee reserves the right to refuse entrance to any person carrying recording equipment (audio or video).

Admission

Bandsman Tickets have been sent to secretaries which are valid for your section only and subject to seating being available. We are unable to replace any lost tickets. If a member wishes to support another section on the same day, a special concession ticket can be purchased at the box office for £3.00p on the surrender of their Bandsman Ticket. A special all weekend bandsman exchange ticket can be purchased from the box office. For the cost of £10.00.

A Bandsman Ticket or Special Concession Ticket MUST be produced at the registration table.

The venue management have expressed concern that band supporters are using spare bandsman tickets. Any spare bandsman tickets must be returned at the registration table.

Registration cards

Registration cards should be produced, validly completed and in the name of the band as it appears in the programme.

Doors Open

The main entrance to the building will be open to the public at 9.00 am on both days. Entry to the Contest Halls will be 10 minutes before the start of the section.

Refreshments

Light refreshments are available during the day in the Arts & Leisure Centre, However the management advises us that only food purchased on the premises will be allowed to be consumed in the Restaurant/Cafeteria area.

Qualification to the finals

Qualification to the finals as stated in the Entry Form, i.e.; based on the numbers entered per the section.

SPECIAL NOTICE.  THE BUILDING IS A SMOKE FREE ZONE.

Small Print

The Regional Committee accepts no responsibility for personal injury (fatal or otherwise) unless such injury is shown to be the result of negligence on the part of the Regional Committee. Band members must ensure that all safety precautions are observed.

The Regional Committee accepts no responsibility whatsoever for loss of or damage to personal property and all band members are required to take appropriate steps to safeguard their property.

The Regional Committee accepts no responsibility for costs to the Bands in respect of the cancellation of the Regional Contest on or before the Contest date.

We wish every band a happy and successful contest.